Instructions for applying for funds for research networks 2021

2020-09-09

The Research Networks form of support concerns funding for either creating new networks of researchers or maintaining ones that are already established. The purpose of these networks must be to contribute to forthcoming research through scientific meetings and contacts where researchers can define, demarcate and formulate research ideas that may eventually lead to applications for research funds.

Eligible to apply: a group of researchers. The project manager may be a researcher from a higher education institution in Sweden. However, the network must include researchers at Södertörn University. The great majority of the participants must come from research environments outside Sweden. They may include doctoral students.

Project period: a maximum of one year.

Amount of grant: a maximum of SEK 150,000.


Key dates

  • The application system opens on Monday 11 January 2021 at 9:00 am.
  • The closing date of application is Wednesday 3 February 2021 at 3:00 pm.
  • Decisions on whether to approve applications or not will be taken by the Foundation’s Board on Wednesday 14 April 2021.

Applications are submitted in the Foundation’s application system.


Instructions and conditions

A. General

1.
Please note that the whole application must be written in English. Incomplete applications and/or applications written partly in Swedish will not be considered. Neither will applications that clearly fail to meet the Foundation’s basic requirement of relevance to the Baltic Sea Region and Eastern Europe.

2.
On this occasion, the application relates to funding from 1 June 2021.

3.
No appendices may be attached, apart from the PDF files that are requested in the application system.

4.
The application must be approved by the grant administrator and signed by the project manager and head of department. The undersigned form must be uploaded to the application system not later than the end of the application period, 3 February 2021, at 3:00 pm. The signatures represent confirmation that the research network, as described in the application, can be accommodated in the department, for the period, and on the scale, specified in the application. Applications that have not been signed by the project manager and head of department will not be processed.

5.
The project manager is responsible for the ongoing project work. The project manager is also the contact person for the project towards the Foundation and the grant administrator when the application is created, during the assessment period and after a funding decision has been made.

6.
If funds for the same or a similar research network are applied for from another funder as well, this must be stated in the application. If funds are received for a research network from another funder, the Foundation’s secretariat must always be notified of this fact. The project manager must then choose which of the grants to utilise.

7.
The Foundation does not normally approve co-funding of research projects with another funder.

8.
When an application is submitted to the Foundation, information is collected and processed to enable the application to be dealt with. For applications with more than one participant, the project manager is responsible for ensuring that all the participants are informed that the Foundation collects the personal data required for the application to be processed. See also the Foundation’s Data Privacy Policy.

9.
The Foundation publishes details of grants awarded on its website and in its annual report. This information is taken from the applications and may, for each, include the registration number, project manager’s name, project title, department, grant administrator, amount of grant, project period and project summary. The scientific part of the final report on the project is also published on the Foundation’s website.

10.
Information on grants awarded by the Foundation is submitted for publication in SweCRIS, a national database of grant-funded research. The Swedish Research Council is a data controller for the purpose of processing data in SweCRIS.

B. Applicants: project manager and participants

1.
The project manager must have obtained a doctoral degree by the date of application.

2.
The project manager may be a researcher from a higher education institution in Sweden. The research network must include researchers at Södertörn University. The great majority of the participants must come from research environments outside Sweden.

3.
A core group of participants in the research network must be named in the application. This also applies to participants from Södertörn University.

4.
Research networks may also include doctoral students.

5.
See overview of Which grants may be applied for simultaneously and Which grants may be applied for if a researcher has an ongoing project.

6.
A researcher (this also applies to doctoral students) may participate in only one application for a research network in a single year.

7.
Both the project manager for and participants in an ongoing project funded by the Foundation may apply for a research network without having submitted a final report on a previous grant from the Foundation.

8.
Both the project manager and the project participants may, while applying for support for a research network, also apply for funding within the Foundation’s other forms of support.

9.
Researchers who, at the time of application, are involved in the Professors Programme funded by the Foundation may apply for support for a research network or be included in a research network application.

10.
There is no age limit for applicants seeking research network support from the Foundation.

C. Costs and amount of grant

1.
The amount applied for may not exceed SEK 150,000.

2.
Funding can be applied for to cover costs related to the research network, such as those associated with meetings.

3.
In the estimates for travel, board and lodging, these costs must be compatible with the grant administrator’s rules for travel and work-related entertainment.

4.
Funds cannot be applied for to cover salaries, nor for indirect costs.

D. Project period, grant availability period and monitoring

1.
A maximum of one year’s funding for research networks may be applied for. No additional time for grant availability is added to the duration of a project.

2.
When the grant availability period ends, a final report comprising a financial part and a scientific part must be submitted to the Foundation within four months. The scientific final report is published in unedited form on the Foundation’s website. Project monitoring may take other forms as well.

E. Assessment

An application for funding for a research network is assessed by a specially appointed assessment panel.

The panel ranks the applications in order of priority and proposes to the Foundation’s Board which applications should be rejected and approved respectively.

After the Board has made its decision, the applicants are notified by email. No reasons for the decisions are given.

Assessment criteria

The criteria for assessing applications are:

  • scientific potential
  • the research network’s relevance to the Baltic Sea Region and Eastern Europe
  • the quality of the plan for the research network’s activities.

The criterion of the research network’s relevance to the Baltic Sea Region and Eastern Europe is specified in more detail below.

The research network’s relevance to the Baltic Sea Region and Eastern Europe
According to the Statutes, the Foundation for Baltic and East European Studies funds research related to ‘the Baltic Sea Region and Eastern Europe’. ‘Eastern Europe’ refers to post-communist Central, Southern and Eastern Europe. The ‘Baltic Sea region’ is the Baltic Sea and the states surrounding it (see further information here). The Foundation does not fund research relating exclusively to Sweden or Swedish conditions. However, support may be provided for research that concerns Sweden, or countries entirely outside the Baltic Sea Region and Eastern Europe, in comparative studies where this is scientifically justified.

For the research to be deemed highly relevant to the Baltic Sea Region and Eastern Europe, it must make a practical contribution to our knowledge of this area. Research within the region that involves collaboration with researchers, research institutions, and other stakeholders in the Baltic Sea Region and Eastern Europe, is particularly relevant. Research with a more theoretical main question, in which the importance of the Baltic Sea Region or Eastern Europe is not justified in terms of the main question or the link to the region is indirect, is regarded as less relevant.

F. Application instructions

1.
Applications are submitted in the Foundation’s application system. See Instructions for users of the application system.

2.
The whole application must be written in English.

3.
The person who creates the application must also be the project manager. The project manager’s email address must be used to log in to the application system.

4.
It is important to choose the correct form of support. Otherwise, there is a risk of the application not being considered.

5.
Once the application has been submitted, it cannot be changed. If you need to make changes, please contact the Foundation’s secretariat.

6.
Funds for a research network must be placed with a grant administrator approved in advance by the Foundation. Approved grant administrators are listed here. If you have questions about other grant administrators, contact the Foundation before submitting the application.

The summary may have a maximum total of 1500 characters including spaces. It must report on the research network’s purpose and implementation. If the application is approved, the summary of the project will be published in unedited form on the Foundation’s website.

The project description for research networks must comprise a maximum of three pages of text (Times New Roman 12 points, line spacing 1.5).

The project description must give a clear account of the research network’s

  • purpose
  • planned activities
  • scientific relevance to the Baltic Sea Region and Eastern Europe
  • time schedule and implementation
  • participants’ functions
  • expected output.

References are listed separately, with complete references for the sources referred to in the project description. The references may not exceed five pages in length.

CVs for the project manager and the core group of participants in the research network may not exceed two pages in length per participant. Every CV must contain the following information: date of doctoral degree, employment, the applicant’s five most important academic publications, previous external research grants, experience of project management and supervision, and international research stays.

Project costs must be specified in the form of a budget in SEK for the whole project period. Fill in the form according to the instructions in the application system.

Budget commentary. Please note that all costs must be specified and justified in detail in the space for ‘Budget commentary’. Implementation of the project must be reflected in this commentary. Unspecified or unjustified costs are not approved. Note that the commentary, too, must be written in English and that it is obligatory. The budget commentary may be up to 4,000 characters including spaces in length.

Signatures. The application must be signed by the project manager and the head of department in charge. A special form for these signatures is downloaded from the application system, signed and then uploaded to the application system. The Foundation processes signed applications only.